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Prime Time Palm Beach County, Inc. is requesting proposals for its Afterschool Symposium 2025.  This one-day, in-person event will take place on May 9, 2025, at the West Palm Beach Marriott hotel.  


The theme for this coming year is: "Empowering Young Minds, Engaging Communities, Creating Lasting Impact." This theme brings together the vision of expanding opportunities for youth, inspiring adults to strengthen their power and engagement potential, and ensuring the work we do creates positive change and leaves a meaningful and enduring impact on the community.


Workshops should focus on effective, proven methods that yield tangible results, allowing participants to learn and apply strategies for delivering safe and engaging out-of-school time (OST) programs and experiences that help youth to reach their full potential. 

 

Out-of-school time (OST) programs support children and youth before school, after school, summer, weekends and during seasonal breaks.

Content Priorities

Workshop topics should relate to one of the following categories or subcategories: 


Empowering Young Minds


OST programs are uniquely positioned to support youth and OST staff through difficult times such as mental health challenges, experiences of trauma and marginalization by successfully building authentic relationships that allow them to develop a sense of belonging and safety while emerging stronger and better connected.


Workshops should include programs and activities that have proven effective in fostering authentic relationships between youth and adults that lead the way in providing a sense of safety and belonging so young people can emerge stronger and more connected. Workshops may also offer strategies for adults and youth to build essential skills and implement best practices.  


Workshop proposals welcomed in any of the subcategories below (or any related topic): 

  • The Role of Sports in Promoting Mental Health and Building Confidence
  • Coping With Stress and Anxiety in School and Life
  • The Role of Art, Music, and Expression in Youth Empowerment 
  • Building Critical Thinking and Innovation Through Design Thinking 
  • Mindfulness and Mental Health Practices for Youth 
  • Engaging and Creative Activities that Stimulate and Broaden Diverse Perspectives

Engaging Communities


Engaging communities in the OST field is more important than ever.  The connection between OST staff, youth, and their communities is essential to the long-term success of young people.   This category focuses on ideas and practices that create opportunities for communities to unite in creating safe, supportive environments. Prime Time Palm Beach County is seeking workshops that equip participants with practical strategies and tools to inspire and strengthen their connections to their community.


Workshop proposals welcomed in any of the subcategories below (or any related topic): 

  • Leveraging and Integrating Emerging Technologies in the OST Field (AI, Digital Media, Navigating the Current Digital and Information Era, etc.) 
  • Activities that Strengthen Community and Family Engagement 
  • Resources and Programs that Promote Partnership with Community and Local Businesses 
  • Creating Community Partnerships and Leveraging Resources for Sustained Impact
  • Project-based Experiences Such as Civic Engagement Activities and Community Service Opportunities

Creating Lasting Impact


There is a critical need for strategies and best practices that drive meaningful, long-term changes in the lives of young people. Prime Time Palm Beach County is seeking workshops focused on creating sustainable programs and interventions that not only support immediate needs but also empower youth to thrive well into adulthood. These sessions should provide insights into evidence-based approaches, innovative models, and community-driven solutions that can help build resilience, skills, and opportunities, ensuring lasting transformation for youth.


Workshop proposals are welcomed in any of the subcategories below (or any related topic): 

  • Youth Engagement Through Leadership Development (Youth Advocacy and Civic Awareness/ Engagement, Youth-Led Initiatives, etc.) 
  • Identifying and Integrating Mentorship Opportunities that Address a Broad Range of Needs 
  • Empowering Youth to Address Global Challenges (Climate Change, Poverty, etc.) 
  • Fostering Entrepreneurship and Creative Thinking in Youth 
  • Designing Programs that Can Adapt and Grow Over Time

Promising Practices from the Field, the Future of OST and Youth Voice 


Prime Time invites OST directors, practitioners and young people to submit an application for a peer-sharing offering focused on new and/or promising practices in the OST field. Topics may include innovative ideas from any of the content areas previously mentioned (for example fun activities, games, service-learning projects, academic-based learning activities, ways that you have successfully inspired learning, ways you have inspired staff and colleagues, hiring practices, youth as leaders, wellbeing/mindfulness practices, and more.). 

Presentation Selection Criteria

Presentation slots during the symposium are limited and will be selected based on the following criteria: 

  • Potential to attract, engage and stimulate participants 
  • Content that appeals to professionals in the OST field 
  • Clarity of content, presentation techniques and learning objectives 
  • Relevance and appeal to a diverse audience 
  • Lively and interactive format that will facilitate networking among participants 
  • Presenters’ experience and qualifications 

Workshop Guidelines 

Sessions are intended to be professional development opportunities with learning outcomes and must not incorporate sales presentations or product placement.  

 
All workshops are approximately 50 minutes long and run concurrently with other sessions. 

 
If your proposal is selected, Prime Time will send you a link to upload your presentation materials on our website for participants to access during and after the symposium.  

  

Cost  

The symposium registration fee is waived for presenters.  

  

Application Deadline 

Friday, March 14, 2025, at 5:00 p.m. EST 
  

Proposal Guidelines and Submission Instructions 

Proposals should address one of the topic areas listed in the Content Priorities.   

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Workshop Presenter's Information
Information from this section will be printed in our booklet.










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Co-Presenter

Co-Presenter's Information
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Workshop Information


Please indicate which content priority area your presentation will address.




Workshop Presentation Description and Presenter Biographies
In the following section, please type directly into the form or copy and paste text from a word document.  Please note:  The time allotted for the workshop is not to exceed one hour.

Presentation summary which will appear in the symposium marketing materials, including the printed event program. Prime Time reserved the right to edit this description and/or title of your workshop.

Describe your presentation in greater detail, including clearly defined learning objectives for participants, detailed content and presentation methods, and whether this presentation has been given before and to what size audience.

Include name, title, current place of employment and professional and volunteer experience, including experience making presentations. Biography will appear in the symposium marketing materials, including the printed event program. Prime Time reserves the right to edit this description.

Include name, title, current place of employment, professional and volunteer experience, including experience making presentations. Biography will appear in the symposium marketing materials, including the printed event program. Prime Time reserves the right to edit this description.

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